Early Childhood Covid-19 Policies and Procedures
Thank you for your consideration of our program. We have tirelessly worked to provide a safe, educational experience for your children. We have missed all of your families and look forward to being together again soon, although it will look a little different this year. We can’t wait to be creating together, playing together, reading and singing together, and sharing joy and connection with you and your child!
As you are trusting us with your child, we are placing our trust in you as parents to help keep our staff healthy. Please be mindful of health and safety guidelines, your family’s health status or health conditions, and continue to monitor for any symptoms of illness. We ask that you proceed with an abundance of caution when considering sending your child to school with any symptoms. Our staff and our program are depending on you to be diligent so that we can ALL remain safe and healthy. Please review these policies and procedures and be sure to reach out to Linda Reimond at email@example.com center or Andria Devlin at firstname.lastname@example.org with any questions. This document will be adapted as circumstances change, and you will be notified of any updates.
We will be relying heavily on the Remind™ app this school year. Please be sure you have downloaded the app. If you do not have access to this free app. please let us know and we will make accommodations for you.
- Class times will be shorter (2 hours) with no snack.
- Start times will be staggered and may differ from our standard schedule.
- Classes may play outside a significant part of the time as weather permits
- Supplies used during the class time (including but not limited to paintbrushes and other art supplies, toys, blocks, manipulatives) will be disinfected regularly.
- Materials will be rotated for novelty and also for sanitation. Fewer shared toys, materials, and equipment will be available at each class setting. Additionally, no soft surface materials will be used for now.
- Furniture in the rooms will be rearranged to allow for personal distancing.
- Rooms will be completely disinfected in between classes and overnight.
- We will resume welcoming classroom volunteers as soon as it is healthy to do so.
- Children will be encouraged to practice safe hygiene, including sneezing/coughing into elbow’s (bat wings), washing hands after taking care of personal business, respecting others personal space, etc., in a developmentally appropriate way.
- We will not be participating in any field trips, and we will be limiting our movement through the building.
Child Drop Off/Pick Up Policies
In order to mitigate the spread of Covid-19, we are asking parents to participate in a parent-free drop off/pick up procedure. This will limit the number of individuals in our building at these times. Please be sure to bring your patience with you as this may be a slower process in the beginning.
Child Drop Off Procedures
- Drop off will occur from your vehicle behind the building in the alley.
Click here to access a map for alley drop off/pick up.
- Parents will be responsible for unhooking the child’s safety harness.
- Parents will be asked a series of health questions before the child exits the vehicle. See “Covid-19 Safety Questions” below.
- Children’s temperatures may be taken thermally at drop off. If a child’s temperature is 100 degrees or more, your child will not be allowed to attend school that day. Your child will need to remain home and may not return to school until fever free without the use of fever reducing medications for three days.
- Children will be given hand sanitizer at drop off.
Child Pick Up Procedures
- Pick up will occur from behind the building in the alley.
Click here to access a map attached for alley pick up
- Children will be given hand sanitizer at pick up
- Parents will be responsible for securely fastening children into their car seats.
- Artwork and other materials will be sent home with you in a plastic grocery sack.
Covid Safety Questions Drop Off Procedures
- Has there been travel within the last 14 days in a state or country identified as a “hot spot” or “red state” for COVID-19?
- Has there been an exposure to someone diagnosed with COVID-19, either household or non-household contact?
- Is the individual or anyone in the home showing signs of illness or who have the following:
- fever greater than 100.4 degrees (F)
- shortness of breath/difficulty breathing
- sudden loss of smell or taste
- other signs of illness (headache, sore throat, general aches/pains, fatigue/weakness/extreme exhaustion ,irritability, diarrhea)
- If your child is showing any of the above symptoms, please have them remain home until all symptoms subside without medication.
Inclement Weather Drop off/Pick up Procedures
In the event of inclement weather (actively raining, thunder/lightning in the area, cold temperatures etc.) we will adjust our drop off/pick up procedures.
- You may park your car (either out front or in the parking garage) and walk your child into the building.
- While in the building, the adult will be required to wear a mask.
- Please maintain 6 ft. physical distancing guidelines when possible.
- Do not congregate to visit with other families anywhere inside the building.
- If it becomes necessary to change our drop off/pick up routine, we will notify you through a text message using the Remind™ app.
Symptoms at School
If a child shows symptoms of illness at school, parents/guardians will be immediately contacted. Your child will be safely cared for and isolated from other children, and will need to be picked up within 30 minutes. If we cannot get in contact with parents/guardians, utilizing the Emergency Contact Card, we will move to the other contacts you have approved to pick up your child. Your child will need to remain home and may not return to school until fever free without the use of fever reducing medications for three full days.
Educators will take their own temperatures thermally when they arrive in the building and will self monitor for symptoms before leaving their homes and while teaching. For sudden onset of symptoms, educators will remove themselves from the teaching environment as soon as another educator arrives.
Masks are required to be worn by all Lawrence Arts Center staff and visitors when in the building. Educators may also be wearing face shields. At this time, we are not requiring masks to be worn by the children in accordance with the State of Kansas and Douglas County Health Department Mask Mandate. We would welcome masks anytime if your child is comfortable wearing them. Attaching a lightweight lanyard to the mask is helpful to keep the mask attached to your child.
Positive Covid-19 Test
If your child or someone in your household has had a positive Covid-19 test result, it is your responsibility to contact Linda Reimond, Director of Early Childhood Education at email@example.com or by phone at 785.843.2787 ext. 125 as soon as you receive a positive result. Please leave a message if you get voicemail. She will then contact the Lawrence Douglas County Health Department and they will advise us as to our and your next steps.
- Children that test positive will need to remain home for 10 days from the onset of symptoms OR 72 hours after fever is gone without the use of fever reducing medication AND there has been a significant improvement in symptoms-WHICHEVER IS LONGER.
- Families that have a positive Covid test in their household are encouraged to remain home and watch for symptoms for 14 days after the onset of symptoms of the last positive tested person in their household.
- Parents will need to monitor themselves and their families for new or worsening symptoms such as: fever, cough, shortness of breath, new loss of taste or smell, fatigue, irritability, etc. If you notice one of more of these symptoms, or they are worsening, please keep your child home, consult your physician and monitor symptoms before considering returning to school.
If a staff member or someone in their household has had a positive Covid-19 test result, it is their responsibility to contact Linda Reimond, Director of Early Childhood Education at firstname.lastname@example.org or by phone at 785.843.2787 ext. 125 as soon as they receive the positive result. Please leave a message if you get voicemail. She will then contact the Lawrence Douglas County Health Department and they will advise us as to our and your next steps.
- Educators that test positive will need to remain home for 10 days from the onset of symptoms OR 72 hours after fever is gone without the use of fever reducing medication AND there has been a significant improvement in symptoms-WHICHEVER IS LONGER.
- Educators that have a positive Covid test in their household are encouraged to remain home and watch for symptoms for 14 days after the onset of symptoms of the last positive tested person in their household.
- Educators will monitor themselves and their families for new or worsening symptoms such as: fever, cough, shortness of breath, new loss of taste or smell, fatigue, irritability, etc.
We will offer opportunities to connect with educators via phone call or email as we know the importance of parent/teacher team communication. We want to have a chance to celebrate new skills, problem solve any challenges that your child may be having, and get to know your family! We recognize that typical drop off/pick up communication will be limited, but we know team communication is essential for success! Phone conversations may be done through Sign Up Genius. In addition:
- Monthly newsletter will be emailed with current information.
- If a child or educator tests positive, an email will be sent to that class; parents and educators will be included. The identities of individuals who are confirmed as positive cases will not be shared in any communications.
- If circumstances become unsafe and we are unable to continue in-person classes, you will be given an opportunity to continue your child’s education through a fee-based virtual preschool opportunity led by our early childhood educators.
COVID-19 Deposit Refund Policy: If we receive written notification of withdrawal before Aug. 15, 2020, and you have paid your deposit of one month’s tuition, it will be refunded. If the Lawrence Arts Center receives written notification of withdrawal after Aug. 15, 2020, and your deposit has been paid, half of your deposit will be forfeited. A 15-day written notice is required to use your deposit payment for your last month’s enrollment at any time during the school year. The enrollment fees are not refundable after deposits have been paid. This is a temporary change of our standing 30-day written notice policy for termination of preschool enrollment.
School Postponement/Cancellation Policy
If it becomes necessary for a class to temporarily close because of COVID-19, the class will meet virtually for the short period of time it is closed. In the event of a mandatory closure from the Douglas County or Kansas State Health Departments, we would move to a virtual platform, if possible, with tuition based on the virtual program. Going forward from the closure, tuition would be on a month to month basis until reopening and deposit equal to one month’s tuition would be refunded or credited to your account.
We are working hard to make your experience not only fun and creative, but also SAFE!
We are offering virtual and small group in-classroom experiences. Once you enroll in the activity of your choice you will receive confirmation via email. That confirmation will be followed by class-specific instructions including space, equipment, or clothing requirements if your activity will be undertaken remotely. If you have additional questions prior to enrolling, or after you have received specific details, PLEASE CALL 785.843.2787 OR EMAIL US WITH QUESTIONS.