Early Childhood Covid-19 Policies and Procedures
2021-2022 School Year
Thank you for your consideration of our program. We have tirelessly worked to provide a safe, educational experience for your children. We have missed all of your families and look forward to being together again soon, although it will look a little different this year. We can’t wait to be creating together, playing together, reading and singing together, and sharing joy and connection with you and your child!
As you are trusting us with your child, we are placing our trust in you as parents to help keep our staff healthy. Please be mindful of health and safety guidelines, your family’s health status or health conditions, and continue to monitor for any symptoms of illness. We ask that you proceed with an abundance of caution when considering sending your child to school with any symptoms. Our staff and our program are depending on you to be diligent so that we can ALL remain safe and healthy. Please review these policies and procedures and be sure to reach out to Andria Devlin, Interim Director of Early Childhood Education at firstname.lastname@example.org with any questions. This document will be adapted as circumstances change, and you will be notified of any updates.
We will be relying heavily on the Remind™ app this school year. Please be sure you have downloaded the app. If you do not have access to this free app. please let us know and we will make accommodations for you.
- We are starting the year with no snacks in the classroom (this may change as the year progresses).
- Start times will be staggered and may differ from our standard schedule.
- Classes may play outside a significant part of the time as weather permits
- Supplies used during the class time (including but not limited to paintbrushes and other art supplies, toys, blocks, manipulatives) will be disinfected regularly.
- Materials will be rotated for novelty and also for sanitation. Fewer shared toys, materials, and equipment will be available at each class setting. Additionally, no soft surface materials will be used for now.
- Furniture in the rooms will be rearranged to allow for personal distancing.
- Rooms will be completely disinfected in between classes and overnight.
- We will resume welcoming classroom volunteers as soon as it is healthy to do so.
- Children will be encouraged to practice safe hygiene, including sneezing/coughing into elbow’s (bat wings), washing hands after taking care of personal business, respecting others personal space, etc., in a developmentally appropriate way.
- We will be limiting field trips, as well as our movement through the building.
Child Drop Off/Pick Up Policies
In order to mitigate the spread of Covid-19, we are asking parents to participate in a parent-free drop off/pick up procedure. This will limit the number of individuals in our building at these times. Please be sure to bring your patience with you as this may be a slower process in the beginning. Click here to watch our short alley drop off/pick up video.
We will also be utilizing the free app. called CVKey. This free, privacy based app is available in both IOS and Android. We are asking our families to utilize this app to help keep us safe and to speed up the drop off process for everyone. If you choose to not use the app, be aware that drop off will take longer for everyone. When you download the app, choose the University of Kansas option to join. The Lawrence Arts Center is considered an “off campus” facility. When completing the symptom checker, please keep your child and your whole family in mind. Another reminder that if your child is exhibiting any symptoms, please keep them home.
Child Drop Off Procedures
- Drop off will occur from your vehicle behind the building in the alley.
Click here to access a map for alley drop off/pick up.
- Parents will be responsible for unhooking the child’s safety harness.
- Educators will scan your CVKey QR Code on your phone if you are using the CVKey app. OR Parents will be asked a series of health questions before the child exits the vehicle. See “Covid-19 Safety Questions” below
- Children’s temperatures may be taken thermally at drop off. If a child’s temperature is 100 degrees or more, your child will not be allowed to attend school that day. Your child will need to remain home and may not return to school until fever free without the use of fever reducing medications for three days.
- Children will be given hand sanitizer at drop off.
Child Pick Up Procedures
- Pick up will occur from behind the building in the alley.
Click here to access a map attached for alley pick up
- Children will be given hand sanitizer at pick up
- Parents will be responsible for securely fastening children into their car seats.
- Artwork and other materials will be sent home with you in a plastic grocery sack.
- If your child isn’t quite ready to go when you arrive, you may be asked to drive around the block and reenter the pick-up line.
Covid Safety Questions Drop Off Procedures – these will only be asked if you are not using the CVKey app.
- Has there been travel within the last 10 days in a state or country identified by the Doulas County Health Department as a “hot spot” or “red state” for COVID-19?
- Has there been an exposure to someone diagnosed with COVID-19, either household or non-household contact?
- Is the individual or anyone in the home showing signs of illness or who have the following:
- fever greater than 100.4 degrees (F)
- shortness of breath/difficulty breathing
- sudden loss of smell or taste
- other signs of illness (headache, sore throat, general aches/pains, fatigue/weakness/extreme exhaustion, irritability, diarrhea)
- If your child is showing any of the above symptoms, please have them remain home until all symptoms subside without medication.
Inclement Weather Drop off/Pick up Procedures
In the event of inclement weather (actively raining, thunder/lightning in the area, cold temperatures etc.) we may need to adjust our drop off/pick up procedures.
- You may park your car (either out front or in the parking garage) and walk your child into the building.
- While in the building, the adult will be required to wear a mask.
- Please maintain 6 ft. physical distancing guidelines when possible.
- Do not congregate to visit with other families anywhere inside the building.
- If it becomes necessary to change our drop off/pick up routine, we will notify you through a text message using the Remind™ app.
Symptoms at School
If a child shows symptoms of illness at school, parents/guardians will be immediately contacted. Your child will be safely cared for and isolated from other children, and will need to be picked up within 30 minutes. If we cannot get in contact with parents/guardians, utilizing the Emergency Contact Card, we will move to the other contacts you have approved to pick up your child. Your child will need to remain home and may not return to school until fever free without the use of fever reducing medications for three full days.
Educators will be utilizing the CVKey symptom checker application, will take their own temperatures thermally when they arrive in the building and will self-monitor for symptoms before leaving their homes and while teaching. For sudden onset of symptoms, educators will remove themselves from the teaching environment as soon as another educator arrives.
Masks are required to be worn by all Lawrence Arts Center staff and visitors when in the building. Please send a mask with your child every day. At this time, in preschool classes masks are highly recommending to be worn while we are utilizing our outdoor classroom and required when we need to be in the building. Masks are REQUIRED for all students enrolled in our Kelly Galloway Kindergarten.
Positive Covid-19 Test
If your child or someone in your household has had a positive Covid-19 test result, it is your responsibility to contact Andria Devlin, Interim Director of Early Childhood Education at email@example.com or by phone at 785.843.2787 ext. 125 as soon as you receive the positive result. Please leave a message if you get voicemail. She will then contact the Lawrence Douglas County Health Department and they will advise us as to our and your next steps.
- Children that test positive will need to remain home for 10 days from the onset of symptoms OR 72 hours after fever is gone without the use of fever reducing medication AND there has been a significant improvement in symptoms-WHICHEVER IS LONGER.
- Families that have a positive Covid test in their household are encouraged to remain home and watch for symptoms for 10 days after the onset of symptoms of the last positive tested person in their household.
- Parents will need to monitor themselves and their families for new or worsening symptoms such as: fever, cough, shortness of breath, new loss of taste or smell, fatigue, irritability, etc. If you notice one of more of these symptoms, or they are worsening, please keep your child home, consult your physician and monitor symptoms before considering returning to school.
If a staff member or someone in their household has had a positive Covid-19 test result, it is their responsibility to contact Andria Devlin, Interim Director of Early Childhood Education at firstname.lastname@example.org or by phone at 785.843.2787 ext. 307 as soon as they receive the positive result. Please leave a message if you get voicemail. She will then contact the Lawrence Douglas County Health Department and they will advise us as to our and your next steps.
- Educators that test positive will need to remain home for 10 days from the onset of symptoms OR 72 hours after fever is gone without the use of fever reducing medication AND there has been a significant improvement in symptoms-WHICHEVER IS LONGER.
- Educators that have a positive Covid test in their household are encouraged to remain home and watch for symptoms for 10 days after the onset of symptoms of the last positive tested person in their household.
- Educators will monitor themselves and their families for new or worsening symptoms such as: fever, cough, shortness of breath, new loss of taste or smell, fatigue, irritability, etc.
We know the importance of parent/teacher team communication. We want to have a chance to celebrate new skills, problem solve any challenges that your child may be having, and get to know your family! We recognize that typical drop off/pick up communication will be limited, but we know team communication is essential for success! We will be relying heavily on the free Remind app. Educators will be using this app to let you know of any change in our drop off or pick up practice and to connect with parents through photos and messages. In addition:
- Monthly newsletter will be emailed with current information.
- If a child or educator tests positive, an email will be sent to that class; parents and educators will be included. The identities of individuals who are confirmed as positive cases will not be shared in any communications.
Deposit Refund Policy: If we receive written notification of withdrawal before Aug. 1, 2021, and you have paid your deposit of one month’s tuition, it will be refunded. If the Lawrence Arts Center receives written notification of withdrawal after Aug. 1, 2021, and your deposit has been paid, half of your deposit will be forfeited. A 30 day written notice is required to use your deposit payment for your last month’s enrollment at any time during the school year. The enrollment fees are not refundable.